Email Signatures

Email signatures are a simple yet often overlooked way to strengthen the Tulane brand. Our online email signature generator allows you to quickly create professional, branded signatures, ensuring consistency across email communications.

How to Generate a Tulane Email Signature

Enter your personal information and contact details in the available fields in the signature generator. The only required fields are Name and Email address. In addition to Name and Email address, please complete the fields for any information you would like to include in your signature.

  1. Access the Email Signature Generator.
  2. Logo image - Leave the "Include logo image in signature" box checked to display the Tulane Shield. Uncheck the box if you prefer to exclude the logo. In rare cases, the Shield logo may not display as expected in your email client. If this happens, please use the version of the signature without the logo image.

With Tulane Shield

Tulane email signature with shield logo

Without Tulane Shield

Tulane email signature without shield logo
  1. Name - Enter your full name as you’d like it displayed (required). You may include suffixes or post-nominal letters if applicable.
  2. Title 1 and 2 - Add up to two titles (optional).
  3. Primary Unit - Enter your school or unit name (optional).
  4. Sub-Unit - Add your department, program, or center (optional).
  5. Address - Enter your address information (optional). Address information is not required, but if you don’t include a physical address, you must change the default value of the State field from "LA" to "State".
  6. Phone numbers - Enter up to three phone numbers in XXX-XXX-XXXX format (e.g., 504-865-5000) (optional).
  7. Email - Enter your Tulane email address (username@tulane.edu) (required).
  8. Website - Add your department or unit’s subdomain (e.g., communications for communications.tulane.edu) (optional). Only top-level tulane.edu subdomains are allowed (for example, news.tulane.edu). External URLs or specific pages (like communications.tulane.edu/resources or news.tulane.edu/pr) are not currently supported. If no subdomain is entered, your signature will include a link to the tulane.edu homepage.
  9. Pronouns and honorifics - Enter any pronouns or titles (Dr., Reverend, Mx., etc.) (optional).
  10. Click the "Generate signature" button. The page will refresh and your generated signature will be displayed.
  11. If you need to make changes, use your browser's "Back" button and re-enter your details. The form does not retain previous values, so you will need to reenter the required fields.

Generating an email signature video demonstration (must be logged into Box to view)

If you have questions or need assistance, please submit a UCM Support Request using Project Type "Website" and Type of web project "Technical issue/assistance".

How to Add Your Email Signature in Outlook

Note: The video tutorial below was created on a Mac. Refer to Microsoft’s official documentation for PC and Mac-specific instructions.

  1. Copy your generated email signature.
  2. Open Outlook, go to Settings > Signatures (path varies based on your operating system).
  3. Add a new signature or edit the default one.
  4. Remove any default text and paste in your new signature. Click Save.
  5. You can set your new signature as the default signature for all emails or add the signature as needed using the Signature or Insert/Signature option (varies by OS).

Add your email signature to Outlook video demonstration (must be logged into Box to view)

For additional help with Outlook, refer to Outlook Help Resources or contact the IT Help Desk.